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Personal Assistant

Job Description

An exciting opportunity has arisen within Southsea Investments Pvt Ltd for suitably qualified and self-driven individuals in a leading diversified conglomerate for the position of Personal Assistant (PA to CEO). The successful candidate will be responsible for driving business performance through providing administrative and secretarial support to the CEO.

Duties & Responsibilities

  • Coordinate the schedule\diary of the CEO prioritizing functions and appointments, ensuring that meetings, deadlines, and other duties of the CEO are carried out seamlessly.
  • Act as the first point of contact in the CEO’s office and manage communication, including highly confidential material.
  • Handling telephone calls, attending to enquiries and queries, and receiving visitors.
  • Assist the CEO in researching and following up with action on matters which fall within the CEO's responsibility by chasing responses as well as triggering follow-up action.
  • Organize meetings and ensure that the CEO is well prepared for such meetings, preparing agendas, pre-meeting briefings, and meeting papers.
  • Support the office of the CEO, and work to ensure that the CEO receives the highest level of operational and strategic support possible.
  • Prioritize conflicting needs, handle matters expeditiously and proactively and follow through on projects to successful completion – often with deadline pressures
  • Provide a broad variety of high-level administrative support services to the CEO.
  • Prepare and organize business trips and travel logistics for the CEO.
  • Typing, compiling, and preparing reports, presentations, and correspondence
  • Interact closely with all internal staff, management, and senior staff and externally including board members, key clients, government, and senior business leaders.
  • Any other related duties as assigned by the CEO.

Experience & Qualifications

  • A degree in Business Management/ Administration.
  • Diploma in Secretarial studies or better.
  • At least 5 years relevant experience.
  • A Drivers License will be a distinct advantage.